3 Best Ways to Add a Superscript or Subscript in Microsoft Word – Guiding Tech

By | April 4, 2022


A superscript is a letter, number, or symbol that appears above another text. Subscripts are the exact opposite of superscripts. They are letters, words, numbers, or phrases appearing slightly below the other text. This type of text formatting is useful when working on documents that require footnotes or citations.

Superscripts and subscripts are often used for chemical and mathematical expressions such as formulas. However, they do not provide additional information to a text like endnotes and footnotes typically do. Here are the different ways you can add a superscript or subscript to a Word document.

Adding Superscript or Subscript with Keyboard Shortcuts

You can easily add superscripts and subscripts in Microsoft Word using keyboard shortcuts on a Windows computer. Here’s what you need to do:

Step 1: On your Windows PC, click on the Start menu and search for Word.

how to add superscript and subscript to microsoft word step 1

Step 2: Click on the Word app or the Word document you need to add scripts from the results.

how to add superscript and subscript to microsoft word step 2

Step 3: In the Word document, select the text where you want to add the superscript or subscript.

how to add superscript and subscript to microsoft word step 3

Step 4: Type any of the keyboard shortcuts below:

  • For superscript: Ctrl + Shift + +
  • For subscript: Ctrl + =

Only use the plus and equals sign keys on the main keyboard. Don’t use their equivalents on the number pad as they won’t work.

Step 5: Press the keyboard shortcut keys again to switch off the formatting option once you are done.

Step 6: Press Ctrl + S on your keyboard to save your changes.

Adding Superscript or Subscript with Font Editor

Another way to add superscripts and subscripts to your text in Microsoft Word is through the font editor. Here’s what you need to do:

Step 1: On your Windows PC, click on the Start menu and search for Word.

how to add superscript and subscript to microsoft word step 1

Step 2: Click on the Word app or the Word document you need to add scripts from the results.

how to add superscript and subscript to microsoft word step 2

Step 3: On the Word document, place the cursor on the part of the text where you need to add the superscript or subscript. Alternatively, select the text that you need to convert into superscript or subscript.

how to add superscript and subscript to microsoft word step 3

Step 4: On the Ribbon, look out for the Font group and click on the Superscript button or the Subscript button. Once you click on it, the button’s background color changes to dark grey compared to the rest of the ribbon.

how to add superscript and subscript to microsoft word step 4

Step 5: Click on the button you clicked on earlier (Superscript or Subscript) to switch off the formatting option. You will notice that the button’s background color reverts to light grey to match the rest of the ribbon.

how to add superscript and subscript to microsoft word step 5

Step 6: Once you are done with the document, you can save your changes.

how to add superscript and subscript to microsoft word step 6

Adding Superscript or Subscript With Symbol Feature

We will discuss the final method using the symbol feature to add superscripts and subscripts in Microsoft Word. This method involves selecting one of the superscript versions from the symbol dialog box. The versions are between zero (0) and nine (9). There are also a few subscript versions that you can use in formulas and equations.

Note that these symbols are part of your PC’s pre-installed font files. The symbols that you can access depend on the font type you select. All the commonly used fonts include these symbols. Examples include Calibri, Helvetica, Times New Roman, and Arial font types. With this out of the way, here’s how to add superscripts and subscripts using the symbol feature:

Step 1: On your PC, click on the Start menu and search for Word.

how to add superscript and subscript to microsoft word step 1

Step 2: Click on the Word app or the Word document you need to add scripts from the results.

how to add superscript and subscript to microsoft word step 2

Step 3: On the Word document, place the cursor on the part of the text where you need to add the superscript or subscript.

how to add superscript and subscript to microsoft word step 8

Step 4: On the Ribbon of the Word document, click on Insert.

how to add superscript and subscript to microsoft word step 7

Step 5: Go to the Symbols group and click on the drop-down beside Symbol.

how to add superscript and subscript to microsoft word step 8

Step 6: Click on More Symbols to launch the Symbols dialog box.

how to add superscript and subscript to microsoft word step 9

Step 7: Click on the Symbols tab on the dialog box.

how to add superscript and subscript to microsoft word step 10

Step 8: Go to the Font drop-down menu and select Normal Text. This ensures that your subscript or superscript matches the current font in the document.

how to add superscript and subscript to microsoft word step 11

Step 9: Go to the Subset drop-down menu and select Superscripts and Subscripts.

how to add superscript and subscript to microsoft word step 12

Step 10: Choose the superscript or subscript that you need.

how to add superscript and subscript to microsoft word step 13

Step 11: Click on Insert.

how to add superscript and subscript to microsoft word step 13

You can keep moving the cursor around in your document to insert superscripts or subscripts while the dialog box remains open.

Step 12: Click on Close to close the dialog box and return to the document.

how to add superscript and subscript to microsoft word step 14

Step 13: Save your changes when you are done.

Other Ways to Use the Symbol Dialog Box in Word

That’s how to add superscripts and subscripts in a Microsoft Word document. The Symbol dialog box also has other uses besides adding superscripts and subscripts. You can also use it to add accents to text in a Microsoft Word file.





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